Accounting
Expense registry
| Supplier | Invoice | Date | Gross | Status |
|---|---|---|---|---|
| Papelería Centro SL | FC-2026-0042 | 25 Mar | €145.20 | Recorded |
| Iberdrola | 90021455 | 22 Mar | €312.90 | Paid |
| AWS EMEA | EU-INV-7781 | 20 Mar | €1,204.55 | Review |
| Movistar | FRA-22190 | 18 Mar | €89.00 | Paid |
AI agents, a structured Business API, a human dashboard, and a customer-facing bot — all working on the same business records. Run accounting, CRM, operations, tasks, and documents in one place.
Open source, and built to be extended. Agents create and update structured records through the API and CLI; you review, search, comment, and stay in control from the dashboard.
github.com/WarehouseRobotics/warehouse-hubAgents, your team, and your customers operate on the same records — not separate tools.
Invoices arrive in email. Contacts live in a phone, a spreadsheet, and someone's memory. Tasks happen in chat, bookings in a calendar, and at the end of the quarter everything gets exported into files for the accountant. Every handoff loses context.
Adding a chatbot on top doesn't solve this. AI assistance is only useful for real business work when it can act on structured records — and when every action it takes is visible and reviewable afterwards.
Warehouse Hub gives agents and humans the same business context: one system of structured, linked, searchable records that agents can operate on safely and people can always inspect.
Invoices in email, contacts in spreadsheets, tasks in chat, accounting handoffs in file exports.
AI needs stable records and safe, repeatable operations — not just conversation.
Agents and your team work on the same records, with the same links and history.
Not just a dashboard, and not just an AI chat. A layered, open-source system where each part does what it's best at — and where you can reshape any layer to fit your business.
Warehouse Hub ships with coding-agent skills — packaged instructions that let an AI coding agent safely extend and reconfigure the platform: adding fields and record types, adjusting workflows, and tailoring the dashboard and customer-facing bot. Because it's open source, nothing is locked.
The work that keeps an SME running — not as disconnected modules, but as linked records in one system.
Sales invoices, expense capture from supplier bills, imported payroll slips, bank accounts and transaction matching, tax reports, and source documents linked to every record.
One shared contacts registry for people and companies — customers, suppliers, employees. Contacts connect to their invoices, bookings, expenses, and deals.
Bookings for scheduled work: employee assignment with availability checks, rescheduling, conflict inspection, completion and cancellation, and agenda views.
Project-scoped tasks and subtasks where your team and agents plan, hand off, and track work — with comments as the shared thread.
Upload once, link everywhere. Original files are retained and downloadable, extraction status is tracked, and every document points at the record it belongs to.
The company card that powers your outgoing invoices, team members and invitations, API tokens for agent and programmatic access, and data caches.
Creates or updates a structured record via the Business API and CLI — registering an expense, resolving a supplier, drafting an invoice from a won deal.
Stable ID, linked source documents, audit-friendly status. Safe to repeat, easy to verify.
In the dashboard you inspect detail, search across the business, correct what needs correcting, and comment in context — on the record itself.
Sign in with a password or magic link. New teammates join by accepting an invitation. Sessions are protected — data loads only once you're authenticated.
| Supplier | Invoice | Date | Gross | Status |
|---|---|---|---|---|
| Papelería Centro SL | FC-2026-0042 | 25 Mar | €145.20 | Recorded |
| Iberdrola | 90021455 | 22 Mar | €312.90 | Paid |
| AWS EMEA | EU-INV-7781 | 20 Mar | €1,204.55 | Review |
| Movistar | FRA-22190 | 18 Mar | €89.00 | Paid |
Overview and the task list. Project-scoped tasks tracked to done between humans and agents.
Invoices, expenses, payrolls, banking, tax reports, documents — with semantic similarity search.
Contacts as a card grid with customer/supplier/leads tabs, server-side search, linked records.
Bookings in a calendar week view, with conflict checks and complete/cancel actions.
Company card, team and invitations, API tokens for agent access, and data caches.
Built so automated actions are predictable and records hold up to scrutiny. The Business API exposes stable objects with stable IDs and structured JSON. Operations are deterministic and CRUD-style. And it's all open source.
Self-host it, inspect it, fork it; the repository is public at github.com/WarehouseRobotics/warehouse-hub.
Every record has a permanent ID and a consistent JSON structure.
CRUD-style actions safe for agents to repeat and easy for humans to verify.
Explicit status lives on the record, not in hidden automation.
Coding-agent skills make extending the platform approachable; originals stay retained.
Uploaded as a document, an agent registers it as an expense — supplier matched against existing contacts, totals and tax lines structured, original PDF linked. Reviewable in the dashboard, ready for accountant handoff.
The sales invoice is generated from the company card, the customer contact, and the deal's line items — numbered, totaled, with a rendered PDF. The owner tracks it from draft through sent to paid.
A customer books a service visit. The booking validates the assigned employee against availability, flags conflicts, and links to the related task and invoice — then is marked complete or cancelled with comments.
A customer messages the customer-facing bot to check on their booking and an outstanding invoice. The bot answers from the same Business API records the team works on, and logs the exchange where staff and agents can see it. No copy-pasted status, no separate inbox.
Warehouse Hub is open source — clone the repository, run it yourself, and reshape it to your business with the built-in coding-agent skills. No access request, no gate. If structured, reviewable AI operations sound like the way your business should run, start here.
Warehouse Robotics — the team behind Warehouse Hub — offers consulting and IT support to help you integrate, customize, and run it in production. Get in touch if you'd like expert help rather than a do-it-yourself setup.